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CHARTER and BY-LAWS OF THE Kentucky Guard Motorcycle Riders Boone Center Chapter CHARTER
ARTICLE I
Name and Authority The name of this organization shall be the Kentucky Guard Motorcycle Riders, Boone Center Chapter and hereafter referred to as the KGMR. They shall have the authority to operate on all KYARNG and KYANG installations with the consent of the installation commander. Operation depends on compliance with the requirements and conditions of this charter, U.S. Army instructions, installation instructions, state laws and associated by-laws and all applicable directives and policies. ARTICLE II Purpose, Goals, and Objectives PURPOSE: To establish and maintain a spirit of comradeship and esprit de corps that will enhance the prestige of all motorcycle riders, encourage on-going rider education and skills development, and reduce the potential of motorcycle mishaps. Set an example for all personnel according to the standards, traditions, and customs of the U.S. Army. To operate and conduct itself in a manner that provides equal opportunity and treatment for all motorcyclists. GOALS: 1. The KGMR will seek to improve morale, promote rider awareness and skills improvement. The KGMR will seek to enhance the installation and local community relationship through community service efforts and events by unifying and combining the unique and individual talents of the KGMR members. 2. Each member is encouraged to actively participate, to support the objectives of the KGMR by setting a positive example, and to promote the safety and welfare of all members. OBJECTIVES: 1. Provide each member with the collective knowledge, experience, and influence of the KGMR positively affecting motorcycling on and off the installation. 2. Improve rider skills through mentorship for new riders and continuing education for all riders. 3. Establish an effective means of communication with all members to exchange ideas and keep attuned to changes in attitudes and behaviors of members. 4. Promote the positive status of motorcycle riders in the KYARNG. 5. Promote and support safety recognition programs. 6. Introduce new riders to the KGMR and familiarize them with the goals and objectives of the KGMR. 7. Promote social gatherings upon the base as well as with local community leaders. 8. Plan for and promote the use of designated driver and other effective DUI prevention programs with all KGMR sponsored, organized or attended events where alcoholic beverages will be consumed. 9. Provide a forum wherein any policy, program, or problem of interest to the members in general, along with unit leadership in particular, may be discussed freely. 10. Assist in maintaining a high state of group moral and esprit de corps, while encouraging the highest standards of safety, bearing, and behavior. 11. Improve the morale and welfare of the KGMR members and their family members. 12. Invite guest speakers to talk about topics of interest to the members, with emphasis on safety, rider skills, community, and family enhancement. ARTICLE III Qualification of Members and Fees SECTION A: Membership in the KGMR shall be strictly voluntary and without regard to race, color, religion, sex, national origin, age, or handicap. Membership will not be granted to any prospect or member of a known or previously unknown outlaw motorcycle organization. Active members must have a motorcycle endorsement on their license and maintain insurance as required by law. All active duty military members and civilian employees (as required by DoD and service instructions) will have a Motorcycle Safety Foundation (MSF) RiderCourseSM completion card. All members must be aware that they are jointly liable for the obligations of the KGMR. Membership shall consist of five categories as defined below: 1. Active Member: Any individual who is federal employee, civilian or military, contract employee, retiree or immediate family member of the KYARNG or KYANG. To remain active fees must be paid to date. An active member is authorized to vote upon and discuss all matters in which the member has interests. 2. Associate Member: Any individual who rides as a passenger with an active member and pays fees. An associate member is authorized to vote upon and discuss all matters in which the member has interests. No active member can sponsor more than two associate members. No associate member can be someone eligible to become an Active Member. 3. New Rider Member: Any new member who has less than 1 year riding experience upon applying for active membership or is intending to purchase a motorcycle in conjunction with joining the KGMR. A mentor will be selected to observe and advise the new rider for a period of six months. The mentor is selected by the Director, Assistant Director, and Safety Director. After completion of the six month period, with mentor concurrence, the individual becomes an active member. If the mentor feels the members has not lived up to the principles or rules of the organization a majority vote at a membership meeting is necessary for the individual to remain a member of the organization. New Rider Members pay no dues for the first 6-months and have full voting privileges. 4. Honorary Member: May be extended to any adult person with a simple majority vote of the active members present at any membership meeting, except as mentioned below. Such membership shall be restricted to individuals who have taken positive actions that support the KGMR’s principles, purposes, and objectives. Said members are not authorized to vote. 5. Inactive Member: Any individual mentioned above, whose fees are 90 days delinquent. An inactive member is not authorized to vote nor make any motions. However, an inactive member may present information that may be critical to the KGMR during debates if approved by the Director. Individuals will be issued a 30-day delinquency notice prior to being placed on the inactive member roster. SECTION B: Active participation and support of projects, activities, and functions of the KGMR are encouraged and are the responsibility of every member. SECTION C: Membership may be denied or withdrawn from active, honorary, or inactive members under the conditions prescribed by the officers of the KGMR in accordance with Article III, sections A and D, of this charter and Article I of the by-laws (See Road Captains). Membership may terminate at the written request of the member. SECTION D: Any Active, Associate or New rider member convicted of a DUI or has had their license suspended or revoked will be suspended from active membership status in the KGMR; they will become an inactive member. Suspension of active membership will be based upon actual loss of installation privileges as deemed appropriate by command authorities and based on legal authority for the period of time commensurate with civil law. The member shall forfeit all fees paid to date and to reinstate membership will require a new membership application and submission of membership dues
FEES 1. Active Member: $24.00 annually 2. Associate Member: $24.00 annually 3. New Rider Member: No fee for first 6-Months then an Active Member 4. Honorary Member: No annual fee BY-LAWS The following By-Laws are set forth for the normal operation and administration of the KGMR and will be directed on, and a guide for, the KGMR officers and members. ARTICLE I Officers, Their Duties, and Elections SECTION A: (Elected Officers) The following KGMR officers will be elected in accordance with the charter of the KGMR, to serve a period of one year 1 January to 31 December. The position of Director must be held by an active duty member or DoD civilian employee to maintain continuity with the installation's leadership and assure direct association with the installation's workforce. There are no restrictions for other elected officers. 1. Director 2. Assistant Director 3. Secretary 4. Treasurer 5. Event Coordinator 6. Safety Director The KGMR officers’ election, removal, powers, and responsibilities shall be governed according to the rules contained in “The New Robert’s Rules of Order” except when it is inconsistent with this charter and associated by-laws. SECTION B: (Duties of Officers) DIRECTOR The duties are as follow: 1. Manage the KGMR according to its Charter, By-laws, and “The New Robert’s Rules of Order.” 2. Preside at all membership and special meetings. 3. Set dates for membership, special, and executive committee meetings. 4. Appoint committee members on a voluntary basis, except Nominating Committee. 5. Appoint members to fill elected officer positions if there are three months or less remaining on present term when the elected officer is unable to complete the current term. A special meeting will be scheduled for a temporary election for the vacant position when more than three months are remaining on their term. 6. Appoint points of contact (POCs). 7. Act as KGMR spokesperson. 8. Chair Executive Committee. 9. Authorize expenditures, not to exceed $100.00 per purchase, between scheduled meetings of the membership, with concurrence of the Treasurer. 10. Establish Special committees and appoint committee chairpersons as required. 11. Distribute a tentative agenda for the next membership meeting. 12. Appoint officers to the following non-elected positions as he/she sees fit. a. MENTORS/ROAD CAPTAINS (1) Will observe and assist New Rider Members (2) A mentor is defined as “a trusted counselor or guide.” Mentoring, therefore, is a relationship in which a person with greater experience and wisdom guides another person” (3) The mentor will use available training and promotional resources to encourage safe responsible riding techniques and skills. b. SERGEANT-AT-ARMS (Administers discipline and is responsible for recovery of KGMR property). c. HISTORIAN (Maintains documentation of KGMR history). d. PHOTOGRAPHER (Photographs KGMR events and members participating in/at events). ASSSTANT DIRECTOR The duties are as follows: 1. Assume duties of the Director in his/her absence. 2. Appoints Nominating Committee members. 3. Serve as member of Executive Committee. SECRETARY The duties are as follows: 1. Record the minutes of membership meetings and take attendance. 2. Distribution of minutes within 14 calendar days (via e-mail if capability exists). 3. Receive approval of previous month minutes at next regular scheduled meeting. 4. Maintain a completed file of KGMR correspondence. 5. Issue annual election ballots. 6. Chair Social Committee. 7. Serve as member of the Executive Committee. 8. Provide other administrative support required by the KGMR. 9. Attest to the authentication of documents and any other actions by the Director in the name of the KGMR. 10. Maintain an KGMR e-mail folder (if capability exists). TREASURER/MEMBERSHIP OFFICER The duties are as follows: 1. Collect and receipt for membership fees. 2. Issue and accept membership applications/resignations. 3. Maintain KGMR checking account(s). 4. Maintain membership roster and make available to the KGMR. 5. Read monthly financial report at each membership meeting. 6. Provide financial report to the KGMR (via e-mail if capability exists). 7. Serve as member of the Executive Committee. 8. Actively seek out and recruit new members eligible for membership. EVENT COORDINATOR The duties are as follows: 1. Develop and maintain an event calendar with KGMR sponsored events and other events that may be of interest to KGMR members. 2. Coordinate guest speakers for membership meetings. 3. Plan and organize KGMR sponsored rides and activities. 4. Maintain POC roster and make available to the KGMR (via e-mail if capability exists). SAFETY OFFICER The duties are as follows: 1. Develop and maintain a Composite Risk Management worksheet to be used for all KGMR riding events. 2. Recommend Risk Mitigation methods to more safely operate motorcycles for sponsored and non sponsored activities. 3. Investigate any motorcycle incident involving a KGMR member and provide a report to the elected officers and KYARNG Senior Leadership (if requested) and recommend controls to help prevent similar incidents in the future.
ROAD CAPTAINS The duties are as follows: 1. Lead the KGMR in formation riding or parades. The Road Captains will give riding instructions to all riders prior to the start of a ride. 2. Enforce all rules of group riding. 3. Act as Mentors for new riders and function as a POC for those interested in Basic Riders Course (BRC) and Experienced Rider Course (ERC) MSF Courses. 3. Road Captains shall have the unchallenged right to terminate a member’s participation in a given ride or event for the KGMR safety or image. Upon request of a Road Captain, the Director may suspend the member pending the lodging of an official complaint. All members have the right to appeal before the members and will abide by the decision of the members--majority rules. 4. One Road Captain will always ride point and set the pace. Another Road Captain will always ride drag to assure the safety of the KGMR from behind and assist members with mechanical problems. SECTION C: MEMBER DUTIES AND LAWS 1. Members will above all, uphold the basic organization principles of honor, truth, respect, support, loyalty and commitment. 2. When representing the organization on and off the installation, all members will conduct themselves with the highest regard of the organization principles. The organization must not be tarnished by unrestrained behavior, disrespect of fellow citizens, or acts that generally reflect poorly on the organizations image and reputation. 3. Members will not endanger the organization or any member by an illegal act or acts. If a member is arrested for illegal activities they are automatically suspended from organization activities and if found guilty of the offense(s) they are dismissed from the organization. 4. Each member serves as a safety officer. Each member is responsible to identify and correct any condition that threatens the welfare of organization members or the general public. Any willful act of unsafe riding witnessed by a fellow organization member(s) could result in denial of membership. Members may plead their case at the next meeting. 5. Activities will be conducted to encourage participation by all organization members and no laws will be enacted which favor or separate members by the type of motorcycle they ride. 6. No member will ride under an impaired physical condition. Every member will always try to prevent another member from riding in an impaired condition. 7. Members will always hold the organization in high regard. A member will never angrily accost, assault, or slander any other fellow organization member. 8. Members will embrace and encourage an atmosphere of skill improvement, responsible riding, and riding enjoyment and discourage aggressive, competitive, and potentially self destructive riding behaviors. SECTION D: (Elections, Voting, and Officer Removal) ELECTIONS Election of KGMR officers shall be done annually during the November general membership meeting. The KGMR Assistant Director at the September membership meeting will appoint a Nominating Committee consisting of at least three members and deliver to the regular membership a “Candidate Affidavit of Eligibility and Solicitation of Office” proposal. Members seeking to serve as officers of the KGMR will have until the October regular membership meeting to return to the Nomination Committee a completed affidavit. The committee will submit a slate of candidates and accept nominations from the floor at the October membership meeting. Floor nominations will not be accepted unless the candidate is present and verbally accepts, or has provided an affidavit to the Nomination Committee. Nominees must have enough retainability to complete the term for which they are being nominated. If a member of the Nominating Committee becomes a candidate, that member shall be removed from the committee and a new member shall be appointed. VOTING Voting for the election of officers will be by secret ballot. Voting on all other KGMR business will be by a show of hands with the majority ruling, or as stated below. Ballots for the annual election will be provided to all members in good standing. Any member with outstanding dues may obtain a ballot prior to the election by paying their outstanding dues. For those active members unable to attend the November general membership meeting, absentee ballots may be obtained from the KGMR secretary. Members of the nominating committee will tabulate ballots. The candidate for each position with the most votes wins.
OFFICER REMOVAL KGMR officers may be removed from office for cause with due process, as necessary, by request of the two-thirds of the active membership in the form of a signed petition. ARTICLE II Meetings of the KGMR SECTION A: (General Membership Meeting) Shall be held once a year, in November for the purpose of electing new officers, disseminating other business, and inviting new riders to join. To convene a general membership meeting, a quorum of one-fourth (1/4) or more of the active membership is necessary. Motions/solutions and revisions/amendments will carry a simple majority of positive votes except when the issue involves a request for complete written financial reports. In this exceptional case, a two-thirds (2/3) majority of positive votes is required. SECTION B: (Regular Membership Meeting) Shall be held on the second Tuesday, monthly as so stated in the by-laws for the purpose of conducting business that may be brought before the KGMR, listening to guest speakers, etc. To convene a regular membership meeting, a quorum of 33 percent or more of the active membership is necessary. Motions/resolutions and revisions/amendments will carry a simple majority of positive votes except when the issue involves a request for complete written financial reports. In this exceptional case, a two-thirds (2/3) majority of positive votes is required. ARTICLE III Revisions, Adoptions, Amendments, and Review SECTION A: (Revisions/Adoptions) The adoption and or revision of this charter and associated by-laws require the approval of a majority of positive votes of the active members present at any meeting, provided a two-week oral or written notice is given the KGMR. Any revision to this charter and associated by-laws will not conflict with any installation or higher headquarters directives. This charter and associated by-laws will not take effect until reviewed by the first acting and or subsequent elected positions of the Director, Assistant Director, Secretary, and Treasurer. SECTION B: (Amendments) This charter and associated by-laws may be amended or abolished in whole or in part by a two-thirds (2/3) majority of positive votes of the active members present at any meeting, provided a two-week oral or written notice is given to the KGMR. Any amendments to this charter and associated by-laws will not conflict with any installation or higher headquarters directives. This charter and associated by-laws shall be automatically amended to conform with all directives from the installation or higher headquarters without submission to the KGMR. All amendments will not take effect until reviewed by the first acting and/or subsequent elected positions of the Director, Assistant Director, Secretary, and Treasurer. SECTION C: (Review) An appointed Parliamentarian Committee shall review this charter and associated by-laws annually to ensure completeness, applicability, and compliance with current Army directives, and policies. ARTICLE IV Dissolution The KGMR may be dissolved by request of two-thirds (2/3) or more of the active membership in the form of a signed petition. Upon dissolution, all KGMR funds and properties, in excess of liabilities and expenses of dissolution, shall be donated to any military/civilian organization as decided on by a simple majority of positive votes of the active members present. COPYRIGHT / TRADEMARK STATEMENT The names, “Kentucky Guard Motorcycle Riders” and “KGMR”; and logos if any are the sole property of the Kentucky Guard Motorcycle Riders and may not be changed, duplicated, reproduced or copied without the express written consent of the KGMR Executive Committee. >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> >>> Recommend Approval Recommend Approval Recommend Approval Lou Simpson Karen Johnston Eric Mattingly Deputy Director Secretary Treasurer Recommend Approval Recommend Approval Daryl Casey Gerald Carroll Event Coordinator Safety Director By my hand, this document is approved as official. Jack Johnston Director |